The Administrative Assistant/Office Manager enhances administrative effectiveness by providing clerical support to the Principal, managing the administrative assistant staff, and supporting school operations by performing sensitive, difficult, and complex office functions.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assists the Principal by providing general administrative and support duties (correspondence, communications, calendaring, travel arrangements, follow-up, etc.).
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating communications.
• Maintains calendar for Principal, arranging meetings, conferences, teleconferences, and occasional travel.
• Provides data entry and record-keeping services.
• Develops and maintains effective records and information management systems.
• Responsible for organizing and utilizing volunteer services.
• Ensures that the Principal and appropriate personnel are apprised of developments and situations, exercising good judgment and ensuring confidentiality is maintained in all areas of responsibility.
• Maintains “customer” confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information and data.
• Attends required meetings and gatherings, taking meeting minutes and offering assistance as needed.
• Contributes to team effort by accomplishing related results as needed.
• Professionally communicates and interacts with staff members, administration, volunteers and diocesan officials.
• Continually monitors timeliness to achieve timely completion of all jobs.
• Maintains Office services by organizing operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by overseeing inventory of office supplies
• Schedules and monitors staff office hours.
• Oversees the timely opening and closing of school or school office.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning volunteers, following up on work results.
• Contributes to a team effort by accomplishing related results as needed.
• Performs other duties as needed.

Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Associate degree required and three to five years of office experience or equivalent. Must have experience in technology-based office management and office support. Requires proven multi-tasking capabilities. Ability to effectively prioritize tasks and time demands. Proficient in Google Suite, Microsoft Word and PowerPoint; working knowledge of Excel and Outlook. Requires excellent writing skills. Must possess a heightened sense of confidentiality

ORGANIZATIONAL/INTERPERSONAL SKILLS

A high level of organizational and interpersonal skill is required.

LANGUAGE/COMMUNICATION SKILLS

Ability to read and analyze routine correspondence and compose appropriate responses. Ability to respond to common inquiries from parents, Archdiocesan entities, or members of the business community. Confidentiality is essential.

MATHEMATICAL SKILLS

Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Planning

• Create lesson plans that align with the Archdiocese of Washington Academic and Religious Standards.
• Utilize Standardize Test scores and other forms of assessment to adjust lesson plans and inform instruction.
• Plan lessons that are learner based.
• Plan lessons that address the various needs of all students.

Instruction

• Deliver a balanced program of instruction that incorporates direct instruction, guide instruction, individual/ group practice, questioning, demonstration and discovery.
• Plan individual and group instruction that includes lecture, discussion and hands-on activities.
• Administer assessments (both formal and informal) to determine if instructional objectives are being met.
• Use assessment data to differentiate instruction to assure that the diverse needs of all students are met.
• Assigns class work and homework that supports the objective of the lesson and re-enforces the learning process.

Classroom Management

• Establish classroom procedures that optimize instructional time.
• Create and enforce rules that are clear and foster an atmosphere in which all can thrive.
• Maintain a positive learning environment based on mutual respect and cooperation.
• Set high expectations for achievement.
• Assure that Catholic values are the basis of all interactions between students and teacher.

Communication

• Maintain a grade book that reflects students’ progress on a variety of formative and summative assessments.
• Monitor students’ grades and communicates status to parents and administration.
• Inform students and parents of assignments/projects and provides detailed written instructions, rubrics and due dates.
• Routinely post up to date information (homework, projects and grades) to the school’s grade book portal.
• Use email, notes home and phone calls to inform parents if a student is not making adequate academic or behavior progress.
• Hold conferences with parents if students need academic or behavior intervention
• Produce quarterly progress reports and report cards.

Catholic Identity

• Actively foster and support Catholic beliefs, traditions and practices.
• Reflect the Catholic Church’s teaching on social justice and witness service to others. (Policies for Catholic Schools – Third Revision – 2018)
• Assist in the planning of liturgical ceremonies such a mass, penance services, prayer services, etc.
• Lead and encourage pray in the classroom.
• Plan and teach religion classes (if applicable) that align with the ADW Religion Standards.
• Attend Catholic liturgical ceremonies (as required).

Non-Instructional Duties

• Perform duties such as carpool, recess, lunch and classroom teacher substitution (as required).
• Sponsor clubs and other school activities (as required).
• Attend Home and School meetings and other after hour’s school events (as required).
• Participate in all required faculty and professional development meetings.
• Must obtain Maryland, Virginia, or District of Columbia certification within three years of the date of hire. (Policies for Catholic Schools – Third Edition – 2018)
• Must obtain required religious certification. (as required)

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

The ideal candidate will be experienced in working with a wide-range of learners across all age groups. The candidate will manage students with Catholic Accommodation Plans (CAPs) or Individualized Catholic Education Plans (ICEPs) for students identified with specific learning needs, communicate with parents of those students, collaborate with students' teachers to assist in implementing accommodations, observe students at the request of classroom teachers, conduct SAT meetings to discuss accommodations for students referred by classroom teachers, and attend PGCPS meetings for students with service plans. The candidate should be eager to meet the needs of all students, have a positive attitude, and a strong work ethic.

Responsibilities include, but are not limited to:

• Non-Instructional Duties

• Perform duties such as carpool, recess, lunch, and classroom teacher substitution (as required).

• Attend Home and School meetings and other after hour’s school events (as required).

• Participate in all required faculty and professional development meetings. * Must be certified in Maryland, Virginia, or the District of Columbia within 3 years of start date.

While a conscientious effort has been made to include all duties and expectations of the Archdiocese of Washington elementary school teacher, the above is not all inclusive and the position’s duties may be expanded or modified at the discretion of the Principal.

• At least 3 years of relevant experience preferred
• Bachelor degree preferred
• Citizenship, residency or work VISA in United States required

Job Types: Full-time, Part-time

Pay: $22.00 - $27.00 per hour